LearnSphere Academy ERP Privacy Policy
Effective Date: 11/07/2025
LearnSphere Academy ("we," "us," or "our") is committed to protecting the privacy and security of personal data collected through our School ERP system ("ERP" or "System"). This Privacy Policy outlines our practices regarding the collection, use, storage, and protection of personal data.
1. Types of Data Collected
We collect and process the following types of data:
  • Student Data: Includes personal details (name, date of birth, address, contact information), academic records, attendance, and performance.
  • Parent/Guardian Data: Includes personal details (name, contact information, relationship with student).
  • Staff Data: Includes personal details (name, contact information, qualifications, employment history).
  • Usage Data: Includes information on how users interact with the ERP system, such as login history and page views.
2. Data Collection Methods
We collect data through:
  • Direct registration: Users provide data when registering for the ERP system or submitting forms.
  • Automated collection: We collect usage data through cookies and system logs.
3. Purpose and Use of Data
We use collected data for:
  • Academic and administrative purposes: Managing student records, attendance, and performance.
  • Communication: Sending updates, notifications, and reports to students, parents, and staff.
  • System improvement: Analyzing usage data to enhance the ERP system's functionality and user experience.
4. Data Sharing and Disclosure
We share data with:
  • Authorized school staff: Access to data is restricted to personnel who require it for their official duties.
  • Third-party service providers: We may share data with vendors who help us operate the ERP system, under strict confidentiality agreements.
  • Legal requirements: We may disclose data to comply with applicable laws, regulations, or court orders.
5. Data Security
We implement robust security measures to protect data, including:
  • Encryption: Data is encrypted in transit and at rest.
  • Access controls: Strict access controls and authentication mechanisms are in place.
  • Regular backups: Data is backed up regularly to prevent loss.
6. Data Retention
We retain data for as long as necessary to fulfill the purposes outlined in this policy, unless:
  • Legal requirements: We are required by law to retain data for a specific period.
  • User request: We may retain data at the user's request.
7. User Rights
Users have the right to:
  • Access: Request access to their personal data.
  • Rectification: Request corrections to inaccurate data.
  • Erasure: Request deletion of their data, subject to legal requirements.
8. Contact Us
For any questions or concerns about this Privacy Policy or data practices, please contact:
LearnSphere Academy
Phone: +91- 9531770098
Email: admission@learnsphere.academy
Address: Jara, Paschim Mednipur, Khirpai, West Bengal, 721232
9. Changes to this Policy
We reserve the right to update this Privacy Policy. Changes will be effective immediately upon posting.
By using the ERP system, users acknowledge that they have read and understood this Privacy Policy.